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May 06 2003
May 27 2003
March 2003
January 2003
December 2002
November 2002
October 2002
September 2002
Minutes 5/06/03
Board members present:
Co-Presidents Valerie Carelli & Laura VanVlack
Vice President Nancy Uttendorfer
Treasurer Eileen Caron
Corresponding Secretary Sandy Dougherty
Recording Secretary Cathy Roth
The meeting was called to order at 7 pm.
The April Minutes were distributed, read, and approved as written.
President’s Report
Valerie reported selecting a Lennox vase for Mrs. Dekoskie’s
“Nurses’
Day” gift.
The budget vote has been moved to Tuesday June 3rd.
Valerie distributed an article “A Plan for Playground Games.”
The PTA closet is being cleaned out. Copies of the 1994 cookbook
and
other Zena items will be offered for sale.
Basketball Hoop Committee
Eileen Caron, Mr. Morris, & Mr. Wolf will investigate the
types/cost of
hoops available. A motion to purchase one or more hoops was
tabled
until the committee shares their information.
School Report Card
Ms. Aidala distributed the Zena Report Card and a
explanatory
brochure. She walked through the information presented in the
Report
Card. The Building Improvement Plan is based on the information
received from the School Report Card. The BPT looks at the
numbers. The
students did extremely well in Math and ELA last year. There are
many
reasons for “dips” in scores. Scores of 1 & 2
activate Academic
Intervention Services (AIS).
Grades 4, 8, & 12 are the “Benchmrks”. There needs
to be more
articulation of what happens at grades 5, 6, and 7.They are
looking at
programs for gaps and redundancies. An item analysis of the
Science
Test found a problem not with Science skill but with Reading
skills.
Ms. Aidala explained that there is also a District Report Card. A
comprehensive district educational plan (CDEP) is developed from
the
District Report Card.
Principal’s Report
Zena School will host a Ziti Dinner on Tuesday June 3rd fro
5-7 pm to
coincide with the Budget Vote. Staff will prepare and serve the
meal.
Parents will provide dessert and beverages
Mrs. Luby has been inducted into Delta Kappa Gamma.
A maple syrup taste test will be held at lunch on May 14th. Mrs.
Luby
is looking for volunteers to help during the 3 lunch periods.
Treasurer’s Report
Eileen distributed copies of the May report. A check for $1615.00
has
been sent to the Year Book publisher.
Corresponding Secretary
Eileen and Sarah Dougherty shared many “Thank you”
notes for the
Bardavon trip. Cards were received from Mrs. Kelder, Mrs. Stowe,
Miss
Arrow, Mrs. Luby, Miss Augustine, and Ms. Aidala.
Eileen read “Thank you “ cards from Ms. Palen and Mr.
Wolf for gifts
received.
Committee Reports
Environmental
Staff from Clearwater will conducted assemblies for grades K-3
and 4-5
on June 6th.
“Arbor Day Cleanup” will be held May 27th at 12:15 pm.
Teacher Appreciation Luncheon
Dee Graziano is coordinating this event. Please contact her if
you can
help and/or provide a dish for the luncheon on May 9th.
Field Day
This is Linda Diamond’s 7th and final year as chairperson
for the
event. She is looking for individuals to help and learn the ropes
for
the 2004 event. This year’s Field Day will be held on June
13th in the
afternoon. The rain date is the 16th.
After School Enrichment
This successful program will be ending shortly for the 2002-03
school
year.
Assemblies
The Liberty Science Center assembly will be held on May 12th.
Fundraising
Valerie reports orders for “Spirit Wear” are low.
Contact her with any
questions/orders.
Book Fair
The Book Fair will run May 5- 8th closing a day earlier than
expected.This Buy One Get One Free event is actually
calculated as a
half price event. Please contact Betty Groth if you can help.
A Scholastic Warehouse sale will be held at Meagher School on May
20 &
21st. Zena may host a similar event next year. Volunteers
who work for
4 hours receive a $25.00 book certificate and the PTA receives $1000.00.
Jill McLaughlin will be taking over as Chairperson for the Book
Fair
for the 2003-04 school year.
District Wide Parent Council
The budget and Math Test scores were discussed. The DWPC meets
one
morning a month. The position will be open for the 2003-04 school
year.
Please contact Betty Groth for more information.
Website
The position of website coordinator will be open for the 2003-04
school
year. Please contact Betty Groth for more information.
Nominating Committee
Candidates are still being sought for all positions on the
Executive
Board. A flier will be sent home seeking nominations.
Old Business
There was no old business.
New Business
The next meeting of the PTA will be held on Tuesday May 27th to
avoid
conflicts with the Budget Vote and Ziti Dinner on June 3rd.
The meeting adjourned at 9:00 pm.
Catherine F. Roth
Minutes 5/27/03
Board Members Present:
Co-Presidents: Valerie Carelli & Laura Van Vlack
Treasurer: Eileen Caron
Corresponding Secretary: Sandy Dougherty
Recording Secretary: Cathy Roth
The meeting was called to order at 7 pm.
Valerie awarded Zena scholarships in honor of Marti Brannick
to Esther
Li and Andrew Clegg, former Zena students and members of the
Kingston
High School class of 2003. Each student received a check for $100.00.
The Minutes of the May 6th meeting were distributed, read, and
accepted
with the following correction: Sandy Dougherty read
the “Thank you”
letters with Sarah Dougherty.
President’s Report
Valerie distributed a flyer for the “Birthday Booth”
project.
Projections for cuts in the event of an austerity budget were
distributed. A flyer has been sent home requesting
beverages desserts
and assistance from the Zena School community for the upcoming
Zena
Ziti dinner on Tuesday June 3rd.
Principal’s Report
Parent volunteers are needed to participate in a District
Feasibility
Study. Meetings will be held before/after school. Contact Ms.
Aidala is
you are interested.
Ms. Aidala repeated the request for help at the Ziti Dinner.
She reported the Liberty Science Center assembly was “Great!”
She thanked the PTA for their assistance at the Kindergarten
Registration. There are currently 20 students registered for
Kindergarten. Historically, 22 results in the creation of a
new class.
This would change with an austerity budget. Under the
present contract
a class of 29 receives an aide and the class splits at 30
students.
Ms. Aidala will be meeting with the incoming Kindergarten
students and
their parents on June 6th
Ms. Aidala reported the ELA scores for Zena 23% at level 2, 60%
at
level 3, and 17% at level 4.
The Character Carnival will be held in the Gym on June 12th.
Questions
for the “Human Checkers” game and volunteers are needed.
Contact Ms.
Aidala for more information.
Treasurer’s Report
A June summary report was distributed to those present. A
total of
$4,425.81 was carried over.
Committee Reports
Teacher/Staff Appreciation Luncheon Dee Graziano thanked
all who
assisted with this event. She noted more volunteers the day of
the
event will make things easier next year.
Ice Cream Social
Cathy thanked Betty Groth, Sue Willams, Gail Bernard, and
everyone else
who helped out at the ice cream social. A great time was had in
spite
of the weather.
Book Fair
Betty Groth reported that $3,008.58 was spent at the Book Fair.
Parents
donated 28 books to classroom libraries. Ms. Aidala and Mrs. De
Koskie
donated $55.00 worth of books to students. This event is not a
fundraiser. Scholastic will send Zena a voucher towards future
purchases. Jill McLaughlin will assume the chair of the Book Fair
for
the 2003-04 school year.
Membership
A NYS PTA “Early Bird Award” was presented to Sandy
Dougherty for her
efforts as Membership Chair.
Environmental
A Mid Hudson Service Learning Institute grant for $750.00 was
awarded
to Jim Bogner for the reusable canvas bag project. Each Zena
students
decorated 2 bags. One for their own use and one to be donated to
People’s Place. Jim thanked Valerie and Sandy for their help
with this
project.
Jim reported the Nature trail is swept and in good condition.
A lilac
was planted on 5/27. The rain date for the School clean up is
June 9th
at 1:30 pm.
District Wide Parents’ Council
Focus on budget vote. “Meet the Candidates Night” was
poorly attended.
Website
A coordinator is needed for next year. See Betty Groth for
details.
Assemblies
Peggy is waiting for the bill from the Bardavon.
Fundraising
Dinah Ehring reported there will be Fall, Winter, and
Spring
fundraisers next year. She is looking for community building and
fundraising ideas.
Nominating
No phone calls or other contacts were received. A partial slate
of
officers was presented:
President: Dee Graziano
Co-Vice Presidents: Jill McLaughlin & Jolie Milstein
Treasurer: Kelly Knuffke
Corresponding Secretary: Lisa Klotz
The position of recording secretary is open.
Eileen Caron moved to accept the partial slate. The motion was
seconded
and passed with a show of hands.
Gail Bernard was elected to fill the open position on the BPT.
PTA Officers’ training will be held at Robert Graves School
on Tuesday
June 10th. Call Dee to arrange car pooling.
Old Business
Jim Bogner reported the jogging path project will cost
between $10 and
15 thousand dollars to complete. Given the uncertain nature of
finances
for the upcoming school year, this project will be tabled and
revisited
next year.
New Business
Mrs. Rosenberg requested $50.00 to defray the cost of an
accompanist
for the strings rehearsal and performance. A motion to provide
Mrs.
Rosenburg with $50.00 toward the accompanist fee was made.
seconded
and passed.
The maple syrup evaporator was damaged this Spring and needs to
be
replaced at a cost of $400.00. A motion was made to use the $300.00
raised from Spring Pictures towards the replacement of the
evaporator.
The motion was seconded and passed.
Attention Woodstock Residents: Woodstock Library is looking for
Trustees. Contact Tammy Katzowitz 679-4161 if you are interested.
The meting was adjourned at 9:15 pm
Catherine Roth
Minutes 3/4/03
The meeting was called to order at 7pm.
Board members present:
Co-Presidents Valerie Carelli & Laura Van Vlack
Vice President Nancy Uttendorfer
Recording Secretary Cathy Roth
The minutes of the February meeting were distributed, read and
approved
as written.
Valerie introduced Ms. Aidala who gave a presentation on the
Building
Planning Team as the evening’s guest speaker.
• All stakeholders have a say in the function and purpose of
a school.
• The BPT creates a Building Improvement Plan
• Previously the BPT met for 2 days in the summer. Under the
austerity
budget the Team met during the school year.
• Mrs. Luby, Laura VanVlack, Jan Bove, Bonnie Vankleek, and
Jackie
Kelder are members of the BPT.
•Areas addressed include:
Technology
Mentoring 1st & 2nd year teachers
Document Based Questions
Reading & Writing in content areas
Curriculum Mapping ELA & Math
Differentiated Instruction
Professional Development Areas of Focus
• Once the goals are established they can’t be changed
but the
activities can be changed
• The Plan is required by the Commissioner and the District
• Ms Aidala encourages all to share questions with the BPT.
The BPT
will respond at a later date.
President’s Report
• Valerie attended the NYS PTA Legislative Conference and
distributed
information from the event.Attendees were warned this budget year
is
the equivilant of “The Perfect Storm” Some
legislators are calling the
next year “ a throw away year” State-wide layoffs could
have an affect
for the next decade. It was compared with 1991 when teachers were
laid
off in midyear.
• Valerie reminded those in attendance that the PTA has a
political
voice and it is time to become involved. A list of political
contacts
was distributed.
• Representatives of 13 PTAs will meet to brainstorm
ways to address
the budget crisis.
• If the budget is not passed in Kingston 30-70 staff
will be cut (40
teachers and 25 paraprofessionals)
• PTA Recognition Awards were presented to Jan Bogue and
Sandy
Dougherty.
• Valerie shared information about the “Unsung Hero
Award” presented by
the Taconic PTA for a deserving student. If you know a student
you
would like to nominate contact Valerie.
• Junior Achievement Grant money is available for a J.A.
Program at
Zena School This would require an adult volunteer1 hour a week
for 5
weeks. If you are interested in volunteering contact Valerie.
•.Valerie distributed Focus on Father pins to the fathers in
attendance
at the meeting.
• Volunteers are needed for the Nominating Committee. Please
contact
Valerie if you can serve on this committee.
• Read Across America Day will be celebrated at Zena on
March 21st with
guest readers, cake and fun.
Committees
DWPC
Betty Groth reported that ten members from Zena attended the
“Up Close
and Personal” meeting. Betty asked those who attended to
share feedback
with her to help the DWPC plan future meetings. She also
distributed an
Administrator contact info sheet.
Bookfair
The bookfair will be held May 5-9. It is usually a “Buy one
Get one”
event. Scholastic is proposing schools hold a typical bookfair in
the
Spring in order to receive Harry Potter promotional items and
pre-ordering for the 5ht book in the Harry Potter series. Those
in
attendance at the meeting voted to keep the Spring Bookfair a
B.O.G.O.
event.
Website
Ms. Aidala’s newsletter is on the forum page. This is a good
place for
discussion.
Environmental
• Earth Day activities are in the planning stages.
the 3rd grade trip to the recycling plant & landfill, the
grocery bag
recycling project,
•Jim acknowledged the fathers who help Zena in many ways.
•Jim gave a jogging path update. He has spoken to the former
chairperson of the Zena Arena project. Jim is looking to the PTA
for
support for this project. Fundraising would be needed to raise
$15,000.00-$20,000.00 to build the jogging path.
• Jim responded to requests for more detailed information on
the
project given the amount of capital needed and the current
concerns
with possible program cuts in the upcoming school year. Jim
agreed to
bring a more detailed version of the information he has collected
on
the project to the PTA for their review.
Assemblies
•The Liberty Science Center assembly will be held in
conjunction with
the MST Expo.
• The Hudson Valley Philharmonic fieldtrip will be held in
April
• Peggy is researching Arts in Education funding through
BOCES
MST Expo
• This will be an all day event at Zena. Mr. Hansen needs
more
volunteers to staff the learning centers.
Safety
• Call the Safety Hotline 339-3009 to report any potential
security/safety problem.
• Diana wants the PTA to be more involved in student
mediation problems.
Mrs. Crowley received info from the Red Cross re: CPR training
The cost
is $34.25 per person including al materials and text. A class
consists
of up to 8 students with an instructor. Contact Diana if you are
interested in this training.
Newsletter
Lisa Klotz needs more help with submissions and ideas on content.
Old Business
• A pot luck dinner the night of the budget vote had been
suggested.
The teachers want to hold a spaghetti supper. Sixteen staff
members
have signed up to help with this event.
New Business
• It was suggested a “Get out the vote” remainder
be sent out each
month. Facts and figures are needed. Superintendent Litchka asked
Ms.
Aidala for names of local organizations that could receive budget
info.
•Betty Groth is looking for volunteers to prepare and
deliver dinners
to the Callahan family (2 adults and 4 children) who have a
premature
daughter in Albany Medical Center. If you are able to help this
Zena
family please contact Betty.
• Zena Kindergarten registration will be held April 29, 30
and May 2.
• Mrs. Luby is looking for volunteers to help with sugaring.
• Lisa Klotz requested the PTA preview staff development
tapes by
Elizabeth Toberski. She is suggesting the PTA purchase them for
Zena.
The meeting was adjourned at 9:27 PM
Minutes 1/7/03
The meeting was called to order at 7:07 PM.
PTA Executive Board members present:
Co-Presidents Laura VanVlack and Valerie Carelli
Treasurer Eileen Caron
Corresponding Secretary Sandy Dougherty
Recording Secretary Cathy Roth
Recording Secretary
Minutes from Dec. 2002 were distributed and accepted as written.
Guest Speaker
Laura VanVlack gave the guest presentation on the Building Planning Team
on behalf of Ms. Aidala and Jan Bogue. The BPT is made up of the
Principal, teachers and parents from Zena. The major focus of the BPT
has been the School Improvement Plan. Goals and objectives are set for
the school. These goals are based on State standards. The BPT reviews
the plan each year. They look at Zena's test scores and revise and
adjust the goals accordingly.
Contact Ms.Aidala if you would like a copy of the School Improvement
Plan. Limited copies are available.
The BPT meets once a month. Minutes are published and posted on the PTA
bulletin board in the lobby.
Treasurer’s Report
Eileen distributed the treasurer's report to those present.The Fall
fundraiser earned $5189.00.
President’s Report
Valerie distributed information on the PTA Legislation/Education
Conference to be held in Albany Sat. March 1st and Sun. March 2nd. Money
is available in the budget for this event. Please contact Valerie if you
are interested in attending one or both days.
Valerie read a letter from Jim Bogner to Ms. Aidala concerning the
removal of the large slide from the playground.
Please contact Valerie Carelli if you would like to nominate someone for
their service to the Zena School community.
Principal’s Report
• 1000 Book Kid Club is almost ready to go. Parent Orientation
tentatively scheduled for January.
• School Improvement Plan is back from the printer. Please contact
Ms.Aidala if you would like a copy.
• The Parent Tea will be held on January 23rd at 2pm. All are invited
to attend.
• The Superintendent's State of Education presentation will be held on
January 29th at Miller Middle School at 7 pm.
• Ms. Aidala thanked Betty Groth for her technical assistance on the
Zena Website. Ms. Aidala's newsletter and other information is available
on the discussion forum.
• The District Wide "Up Close and Personal" workshops will be held
on
February 20th.
Corresponding Secretary
Cathy read a "Thank you" note from Ms. Aidala expressing her enjoyment
of the Principals' meeting she attended at Taconic District PTA with
Valerie.
Committee Reports
Scholastic Book Fair
Betty Groth reported that a voucher for $220.00 was received. A voucher
of a similar amount is probable from the Spring Book Fair. These
vouchers have been used to provide books for classrooms and the Library
at Zena.
District Wide Parents Council
Please contact Betty Groth if you are interested in attending the "Up
Close and Personal" workshops on Feb. 20th
Zena Website
The website address is http://zenatripod.com
Please visit often. Betty
Groth continues to provide email reminders about PTA meetings. If you
would like to be added to the list or your address has changed please
use
the link on the Zena website.
Assemblies
Peggy presented Eileen with a check for $14.00-proceeds from sales of
tapes and CDs at the Zucchini Brothers assembly. Rich Bala, Hudson
Valley musician and storyteller will be featured at the assembly
scheduled for January 27th. Peggy is also planning an assembly to tie in
with the Math, Science, and Technology Fair. Contact Peggy Proner if you
have any suggestions for assemblies.
Safety
•Diana Kuster noted that 4 cars were parked in the Fire Lane at Zena
before the PTA meeting. Please respect this area at all times.
• Please respect the sign in and sign out policies at Zena School
• The defibrillator is at Zena. Training is available for those who are
interested.
•All volunteers are asked to complete a new volunteer form.
•Shelter drills and fire drills have been conducted at Zena.
•The Zena Building Safety Team will meet for 3 hours on January 14th.
Please give Diana any safety issues you may have for the team.
Membership
There are currently 88 members of the Zena PTA. Join the PTA!
Curriculum
Laura Pittleman spoke with Ms. Aidala. A meeting is scheduled for
January 16th to provide information about the Multiage/Primary Project and the Math
program at Zena.
Old Business
There was no old business.
New Business
Peggy Proner is setting up a library for the Darmastadt Shelter and
Kings' Inn. She is seeking donations of children's' and adult titles.
The meeting was adjourned at 9:30 PM
Catherine F. Roth
Minutes 12/3/02
The meeting was called to order at 7:00 PM.
PTA Executive Board members present:
Co-Presidents Laura Van Vlack and Valarie Carelli
Corresponding Secretary Sandy Dougherty
Recording Secretary Cathy Roth
Mrs. Kennedy-Stowe was the first guest speaker of the evening. She gave a
presentation on the KALP program she oversees at Zena. The Kingston
Alternative Learning Program is based on Gardiner's 8 multiple
intelligences. Teachers at Zena nominate students academically, in Art,
or Music.
The budget for the program is less than $2000.00 at Zena and the other
schools. Volunteers play a big part in the KALP programs at Zena. Funding
was not increased due to the austerity budget. KALP was in danger of
being cut under the austerity budget. Pat Gleason supports programming
for the gifted and fought to keep the program in place.
Programs include: Math Olympiads, Art, Cyber Safari, Jr. Great Books,
Readers Plus, Problem Solving, Individualized Spelling in preparation
for the Spelling Bee, Word Masters, Computer Wizardry, German and Sign
Language (in the Spring), Young Authors, FDR Library, Family Enrichment,
Starry Night.
The Geography KALP is in need of volunteers. If you would like to help
with any of the KALP programs please contact Mrs. Kennedy-Stowe.
The second guest speaker of the evening was Maureen Bowers from the
Board of Education.
Maureen commended the Zena community for the support the provided
following the death of Brianna Manfro.
Maureen has been involved as an advocate for children as a parent in the
schools, in district wide organizations, then on the BOE. She outlined
areas the Board is currently working on:
• Approved a vision statement, mission statement, and belief statement
for the District.
• Goal setting for the Superintendent
• Student achievement & character development
• Budget task force
• Master plan for facilities
• Strengthen productive partnerships between parents, community, & staff
• Improving recruiting and hiring practices.
The Superintendent will present a State of Education report in January.
A part time Web Master is being hired to maintain the Kingston School
District site
The BOE is updating the Policy Manual. The Board wants to insure access
to policies relating to parents and children.
The BOE votes to approve or reject tenure to individuals who have been
recommended for tenure by the Superintendent.
Austerity budget has had effect on programs in the district.
• No modified sports at the middle schools
• Technology can not be purchased.
• Door replacement at the High School
• BPT planning time reduced.
• Full Day Kindergarten.
• Middle States accreddation
Booster Clubs,PTAs and PTOs have pulled together to fill in the gaps
caused by the austerity budget. This may give the impression that the
budget has had less of a detrimental effect. The ramifications of an
austerity budget last for two years. Two austerity budgets in a row
result in ramifications that will be felt for 5 to 6 years after.
Maureen invites everyone to attend the BOE meetings the schedule is
available on the website www.ksc.org
Recording Secretary
Minutes from the Nov. 2002 were distributed and accepted as written.
Treasurer’s Report
Eileen was not present.There was no report.
President’s Report
Valarie distributed handouts from NYS PTA "PTA and School Board
Elections"and National PTA "10 Must Know Facts About Educational
Testing"
Valarie received a letter from Bill Kemble, a businessman who transfers
video to DVD, proposing a fundraiser in memory of Brianna Manfro. A
committeee will look at Mr. Kembles' work and review his proposal.
PTA Recognition Awards were presented to:
Miss Augustine and Mrs.Luby - Zena teachers
Dilnaves Mirza and Eileen Smith-Parent Volunteers
Jill McLaughlin-Working/reading with students
Dinah Ehring and Maureen Tank- Fund Raising
Gale Aidala, Mary Donovan, Fran Cieplenski, Matt Wolf, Steve Walker,
and Sandy Dougherty for Gift Night
Dinah Ehring-Pie Sale
Patti Rosenbloom-Clearing the Nature Trail
Please contact Valarie Carelli if you would like to nominate someone for
their service to the Zena School community.
Principal’s Report
• 1000 Book Kid Club is almost ready to go. Parent Orientation
tentatively scheduled for January.
• School Improvement Plan is back from the printer. Please contact
Ms.Aidala if you would like a copy.
• The Science Math Technology Expo has been tentatively scheduled for
March 25, 2003. Mr. Hansen will have more information soon.
Corresponding Secretary
There was no correspondence this month.
Committee Reports
Scholastic Book Fair
A total of $5287.70 worth of books and merchandise were sold for a
profit of $1586.31. Betty thanked all of the volunteers who made the
event possible as well as LaBella Pasta, Blockbuster, Hannaford's, Eckards, and
Dunkin Donuts for donations to the Book Fair.
The Spring Book Fair is scheduled of May 5-9 2003.
District Wide Parents Council
The Budget Task Force report will be presented at the January DWPC
Meeting. All are welcome to attend. Contact Betty Groth for details.
Safety Committee
The committee discussed the Fire Drill held during Open School Day. A
reminder was issued to park in designated spaces-not in the fire lane
along side the building. Senator Larkin was instrumental in getting
funding to buy defibrillators for the schools. Seven Zena staff have
been trained in the use of the defibrillator. A trained staff person will
be in the building during all school activities in the event the
defibrillator is needed.
Zena Website
The website address is http://zenapta.tripod.com.
Please visit often.
Betty Groth continues to provide email reminders about PTA meetings. If
you would like to be added to the list or your address has changed
please contact use the link on the Zena website.
Family Gift Night
Sandy thanked Valarie for her help with Gift Night. $305.00 was raised.
Membership
There are currently 81 members of the Zena PTA. Join the PTA!
Pumpkin Night
Contact Nancy Uttendorfer or Gail Bernard if you would like to begin
planning for Pumpkin Night 2003!
Unfinished Business
There was no unfinished business.
New Business
A committee has formed to seek clarification of the Multi Age/Primary
Project at Zena School.
The meeting was adjourned at 9:10 PM.
Catherine F. Roth
Minutes 11/12/02
The meeting was called to order at 7:00 PM.
PTA Executive Board members present:
Co-Presidents Laura VanVlack & Valarie Carelli
Vice President Nancy Uttendorfer
Treasurer Eileen Caron
Corresponding Secretary Sandy Dougherty
Recording Secretary Cathy Roth
Kathy Werner was the first guest speaker of the evening. She
thanked everyone for their support of the 1000 Book Club and outlined the program's goals:
. Exposing preschoolers to 1000 quality books by first grade.
. Developing a lifetime bond to literature.
. Fostering a positive relationship between the school and the
community.
Fundraising for the project has included the Zena Yard Sale,
Candy Sales, and Zena Spirit wear Sales. Barbara Taylor, Zena's former Art teacher designed the logo used
on pamphlets and book bags. Mr. Hansen designed a database to track
donated
books. Mr. Hansen and Mrs. Hamilton have logged in 1216 books as
of early November. Donated books that are above the level of the
target group have been donated to classroom libraries at Zena.
The Fleet Tax Center has donated books and specially designed
book bags
to be used in the program.The program now needs help sorting the books and contacting
parents of
Preschoolers in the Zena area.
The second guest speaker of the evening was Colleen Mountford
from Big
Brothers/Big Sisters presenting the School Based Mentoring
Program.
Colleen has worked with Ms. Aidala to pair eligible Zena students
with
mentors. Colleen is seeking more individuals to help.
. The program requires 1 hour a week during the school year
. 1/2 hour tutoring and 1/2 hour a recreational activity (game or
craft)
. KHS Key Club, Honor Society, KHS Baseball Team, members of the
business community.
and Senior Citizens have all served as mentors.
. Contact Colleen 338-0431 E-mail C-Mountford@hvc.rr.com
for more information.
Recording Secretary
Minutes from the Oct. 2002 PTA meeting were distributed. The
minutes
were corrected to indicate PTA dues for 2003-04 will be $10.00
individual and $13.00 family. The minutes were accepted with
correction.
Treasurer's Report
Eileen distributed the report. The Fall Fundraiser reported a
profit of $1,568.06
President's Report
Valarie acknowledged Brianna Manfro's death and the sensitive way
the
Zena staff addressed the event. A committee has been formed to
determine
a tribute in Brianna's memory. Contact Valarie if you are
interested in participating.
Valarie would like the PTA to consider sending representatives to
State
and Regional PTA events next year.
Funding Guidelines from National PTA and materials on No Child
Left
Behind were distributed to those present.
The District Wide Parents' Council is forming a Parental
Involvement Policy.
Valarie shared information on NYS PTA awards for volunteers and
teachers.
Maureen Bowers wants to strengthen School Board/PTA relations.
Give your
questions/comments to Laura or Valarie and they will pass them on
to
Maureen.
Zena Appreciation Awards were presented to numerous individuals
for
their involvement in Pumpkin Night, Bus Driver Appreciation
Breakfast,
Student Recognition, Mock Election, Book Fair, Membership, and
Family Childcare. Please contact Valarie Carelli if you would like to nominate
someone for
their service to the Zena School community.
Principal's Report
Ms. Aidala reviewed the following events at Zena
. Fire Prevention Week
. Red Ribbon Week
. Mock Election -she showed Channel 6 TV coverage of the event at
Zena
. Bus Driver Appreciation Breakfast
. BPT goals are at the printer and will be available for review
soon.
. ZAP assembly honored veterans.
. 5th graders participated in a school grounds clean up wit Mr.
Bogner
. Congressman Hinchey will reschedule his visit to Zena for
sometime in January
Corresponding Secretary
Sandy read a "Thank you" received from Mrs.
Brannick in October for her
flowers and Lifetime membership to the PTA.
"Thank you" notes for Book Fair books were also
received from Mrs.
VanBramer, Mrs. Miller, Miss Augustine, and Mrs. Ziggenfelder's
class.
Committee Reports
Scholastic Book Fair
Betty was not able to attend. She will report next month.
Zena Website
The website address is http://zenapta.tripod.com.
Please visit often.
Betty Groth continues to provide email reminders about PTA
meetings. If
you would like to be added to the list or your address has
changed
please use the contact link on the Zena Website.
District Wide Parents' Council
. A survey was distributed. Please complete the survey and return
Betty c/o Susan Groth in Mrs. Miller's class.
. The volunteer form has been revised. No fingerprints,
employment history, or Social Security # are no longer required.
. DWPC will meet on Thursday Feb. 6th at 7 PM at a Middle School
to be announced. Check the Kingston School District web site for more
information.
All are welcome to attend DWPC meetings. Share your questions/concerns
with Betty Groth to pass along to the DWPC.
Environmental
. Jim thanked Ms. Aidala and Mr. Wolff for assistance cleaning up
areas
mentioned at the Oct. meeting.
. He is investigating the feasibility of a jogging path. Jim
feels
blacktop may be the best option but cost may be too prohibitive.
. A work party will be held at the end of the month to clean up
the Nature Trail before Winter.
Family Gift Night
Sandy is looking for volunteers to help with this event on Friday
Nov. 22 from 6:30-8:30 PM Contact Sandy Dougherty if you can help.
Membership
There are currently 79 members of the Zena PTA. Last year at this
time membership was at 128. Please show support for Zena School . Join
the PTA!
Pumpkin Night
Nancy Uttendorfer thanked Gail Bernard for organizing this
popular event. There is interest in increasing the number of structured activities for next year to insure fun in a safe, controlled environment. Contact Nancy or Gail if you would like to begin planning for Pumpkin Night 2003!
Assemblies
The Zucchini Brothers will perform on November 14th. Future
assemblies are being planned. Possible collaboration with other schools is
being investigated. Contact Peggy Proner if you have suggestions for
assemblies.
Unfinished Business
There was no unfinished business
New Business
Lisa Klotz reported on Diversity Conference held at SUNY New
Paltz on Nov. 8th and the Play Back Theater.
Dianna Kuster spoke on behalf of the homeless families at the
King's Inn in Kingston. She suggested a Holiday toy drive to benefit the 60-70
children at the King's Inn. This could be done in lieu of
teachers' gifts. Previous toy drives at Zena School have benefited the
needy in the Zena area. A committee will be formed to investigate this
proposal.
The meeting was adjourned at 8:32 PM.
Catherine F. Roth
Minutes 10/1/02
The meeting was called to order at 7:00 PM.
PTA Executive Board members present:
Co-Presidents Laura VanVlack & Valarie Carelli
Vice President Nancy Uttendorfer
Corresponding Secretary Sandy Dougherty
Recording Secretary Cathy Roth
Kathy Germain, Co-Chair of the District Wide Parents' Council was
guest speaker.
She complimented Betty Groth for her work as Zena's
representative to the DWPC Kathy highlighted the role of
the DWPC as an
advocacy group. The DWPC is a resource for parents. It is a step
beyond
the building level to the next level of administration. It
represents
all levels (Elementary, Middle School and High School) and
provides an
opportunity for these representatives to sit down and speak with
the
administrators. The DWPC takes school board policies and informs
parents
of these policies. It serves as a parent advocate to educate
parents and
break down barriers between buildings and administration.
Meetings are held at 9:30 AM on the 1st Thursday of the
month at Crown
Street. Two meetings a year are held in the evening at Bailey/Miller.
Middle School. Everyone is always welcome to attend these
meetings.
Topics that have been covered include:
. Attendance Policy
. Homework Policy
. Bullying Policy
. Volunteer Policy
. Curriculum development task force
. Budget task force
. Task Force on Parent Involvement
. Presentations from Supt. for pupil personnel, and Supt. for
Building Maintenance
. Middle School Math curriculum
. Safety issues at the High School
. Gym requirements and scoring
Recording Secretary
Minutes from the Sept. 2002 PTA meeting were distributed. Ms.
Adaila
made a motion to accept the minutes as written. Motion seconded
and passed.
Treasurer's Report
Treasurer's Report was unavailable as Eileen was absent.
President's Report
Valarie reported the Zena PTA by-laws need to be submitted to NYS
PTA. A
change in membership fees to $10.00 per member and $15.00 per
family was
proposed. Dee Graziano made the motion to accept the bylaws.
Motion
seconded and passed.
The results of the Interest surveys were reported:
. School wide Science Fair received the highest response.
Ms Aidala responded that the BPT also addressed this project in
their
goal setting. Mr. Hansen is heading up a committee for a Zena
Math
Science Technology EXPO to involve students in these areas. Jill
McLoughlin made a motion for the PTA to help sponsor the MST Expo.
A
sign up sheet was circulated for members wishing to work on
this project.
. Jogging track around Zena Arena received the second highest
number of responses.
Jim Bogner responded that this is a major project that had been
part of
a future expansion plan for the Zena Arena concept.
Considerations
include the project's location in the flood plain, high cost of
construction, school district approval, and continued maintenance
of the
project. Jim is exploring the jogging path construction costs,
etc. and
will report back to the PTA.
. A Craft Fair similar to those at Miller and Coleman received
the 3rd
highest number of responses.
This raised the question of the purpose of PTA fundraising at
Zena.
. Parental Involvement Strategies received the 4th highest number
of responses.
PTA Recognition Awards were presented to:
Betty Groth for her service as DWPC representative, Book Fair
Coordinator and designer of the award winning Zena Web site
Linda Diamond for her activities in KALP and After School
Enrichment
Jill McLoughlin for her services as a Room Mother and Reading
volunteer
Mr. Hansen for his assistance with the labels/boxtops program,
PTA
participation, innovative teaching, and technology support.
Fran Hummel for her services as a class volunteer, and monitor in
the
lunchroom and on the playground.
Please contact Valarie Carelli if you would like to nominate
someone for
their service to the Zena School community.
Principal's Report
Ms. Aidala reported a great start for the year. Open House was
very
successful. October calendars have been sent home. Please refer
to them
for upcoming Zena events.
Kingston Schools will hold early evacuation day on Nov. 7th. All
schools
close 15 minutes early. Make sure your family has a backup
emergency
plan in place in case of unscheduled early closings.
Staff Development is now targeted to District goals. A district
wide
committee on character education has been established. Zena
students are
receiving "Words of Wisdom" over the p.a. system each
morning to support
character education.
Corresponding Secretary
No correspondence was received.
Committee Reports
Scholastic Book Fair
Betty Groth reported a change in this year's book fair
schedule. It has
been shortened by one day due to conflicts with Gym classes. The
book
fair will be held Tues. Oct. 15-Thurs. Oct. 17. Family Night
will be
held Wed Oct. 16. Kevin Cahill will be the "guest reader"
Many special
Western events are planned for Family Night.
Breakfast & Books will be held on Thurs. Oct. 17. This is a
fundraiser
for the PTA.
Betty needs volunteers for all aspects of the book fair. Contact
her to
lend a hand.
Zena Website
The website address is http://zenapta.tripod.com.
Please visit often.
Betty Groth continues to provide email reminders about PTA
meetings. If
you would like to be added to the list or your address has
changed
please use the link on the Zena Website.
Betty reports a "glitch" on a few pages and encourages
all to check out
the guest map showing the various locations of visitors to our
web site.
District Wide Parents' Council
The Kingston School District web site was previewed. It has great
potential. Check it out.
BOE liaisons were previously assigned to each school. This
practice is
currently under discussion.
Supt. Litchka will present a State of Kingston Education report
in Jan.
2003 highlighting student achievement and budget information.
All are welcome to attend DWPC meetings. Share your questions/concerns
with Betty Groth to pass along to the DWPC.
After School Enrichment
The program consists of a variety of 1 hour courses held once a
week for
6 weeks. There is a $30.00 student fee and scholarships are
available.
Instructors receive $180.00. Information will be sent home soon.
Contact
Linda Diamond if you would like to lead a class or need more
information.
Environmental
Jim Bogner thanked the PTA for his recognition award.
His committee is currently concerned with:
. school grounds maintenance
. par course equipment maintenance
. ball field restoration
. Nature trail maintenance
. Nov. 1st Fall school grounds clean up
. investigating jogging path consecution
. Patty Rosenbloom has volunteered to maintain the plantings by
the Zena
School sign.
Fund Raising
The Funtime catalog sale will begin in Oct. Catalogs will be
coming home shortly.
Membership
There are currently 60 members of the Zena PTA. This is lower
than last
year at this time. Please show support for Zena School . Join the
PTA!
Pumpkin Night
Gail Bernard is looking for help. Pumpkin Night will be held on
Friday
Oct. 25th 6:30-8:00 PM.
Unfinished Business
There was no unfinished business
New Business
KALP is looking for volunteers please contact Mrs. Kennedy if you
can help.
A question was raised about providing child care during PTA
meetings.
A request was made to send out PTA meeting notices further in
advance of
the meeting date.
Lisa Klotz shared info. on a multicultural conference to be held
at SUNY
New Paltz on Nov. 8th
A request was made to submit assembly ideas to the Assembly
Committee.
Contact Peggy Proner
A committee to promote a mock election was formed. Contact Jolene
Milstene if you would like to help.
The meeting was adjourned at 8:38 PM.
Catherine F. Roth
Minutes 9/10/02
The meeting was called to order at 7:00 PM.
The members of the 2002-03 PTA Executive Board introduced themselves:
Co-Presidents Laura VanVlack & Valarie Carelli
Vice President Nancy Uttendorfer
Corresponding Secretary Sandy Dougherty
Recording Secretary Cathy Roth
Treasurer Eileen Caron
Recording Secretary
Minutes from the June 2002 PTA meeting were not available.
Treasurer's Report
Treasurer's Report was distributed.
Two line items were added to the PTA budget for 2002- 03
$150.00 for Red Ribbon Week
$100.00 for 25 Plus Book Club
The budget was accepted as presented.
President's Report
Valarie distributed a Zena PTA survey to determine interest in
topics/speakers for upcoming PTA meetings.
Volunteers are needed for a number of committees. Please share your time/talents
with the PTA. Contact Valarie or Laura for ways to help.
She acknowledged the highest ELA scores in the District were Zena's. Valarie
proposed the accomplishments of the students and teachers be celebrated. Gail
Bernard, Valarie Carelli and Ms Aidala will form a committee to plan this
celebration.
Principal's Report
Ms. Aidala reported the first day of school was positive and productive.
New lunch groupings were discussed.
Ms. Aidala shared results of Zena students on the various state tests
from the 2001-02 school year ELA (grades 4 & 8), NYS Math (4 & 8), NYS
Social Studies ( 5th grade), TONYSS (grade 3 & 5)
All data will be available on request.
Zena School ELA scores were the highest in Ulster County. 89% of Zena students
scored in levels 3 & 4.
Academic Intervention Services (AIS) are mandated by NYS based on each student's
performance on the state tests. AIS can be provided in Summer School, after
school study groups, instruction during recess,
instruction during computer lab.
Corresponding Secretary
Thank you cards were shared from Miss Ferrara, Miss Lukeszewski, Mrs.
Ziegenfelder, and Bonnie VanKleek.
Letters from Jim Bogner and Mrs. Webb were also shared.
Scholastic Book Fair
Betty Groth reported the theme for this year's book fair will be
Reading Round-up; Lasso a Great Book
The book fair will be held Tues. Oct. 15-Fri. Oct. 18. Family Night
will be held Wed Oct. 16. Breakfast & Books will be held on Thurs. Oct. 17.
Zena will also be hosting a Chairperson Workshop with our book fair as an
example. Scholastic will provide Zena $300 in books as compensation for hosting
this event.
Betty needs volunteers for all aspects of the book fair. Contact her to lend a
hand.
The book fair is a fund raiser. Zena receives 30% profit or 25% cash
profit and 10% in books. Last Fall we sold $5726.68 total. Vouchers for catalog
purchases are also earned based on sales and incentives.
The Spring Buy One Get One book fair is set for the week of May 5, 2003.
Zena Website
The website address is http://zenapta.tripod.com.
Please visit often.
Betty Groth continues to provide email reminders about PTA meetings. If you
would like to be added to the list please contact Betty or use the link on the
Zena Website.
District Wide Parents' Council
The first meeting will be held Sept. 19th, 9:30 am at Crown Street. This will be
a goal setting meeting. All are welcome to attend.
School Pictures
Lisa DeLisio reported that Thursday, Oct. 10th will be Picture Day.
There will also be a Picture Day in the Spring. Lisa is looking for volunteers to help and learn the ropes of this event.
Unfinished Business
There was no unfinished business
New Business
A lifetime PTA membership was presented to Mrs. Marti Brannick in recognition of her years of dedicated service to Zena School.
Valarie expressed the appreciation of the Zena PTA for the hard work of out
going Co-Presidennts Mary Donovan and Stephanie Jordan and out going Vice
President Joe Toohey.
A certificate of appreciation will be presented to Jim Bogner in recognition of his efforts to promote environmental awareness through his work
on the Zena Nature Trail and his continued support for the Grade 3 Recycling
field trip.
Please notify Valarie Carelli if you would like to nominate an individual for their good works for the Zena School Community
Mr. Hansen reported the Box Tops for Education program has expanded. Information
about the program will be sent home shortly. He is also overseeing the continued
collection of Campbell's Labels for Education and used computer printer
cartridges. These programs earn cash/materials for Zena School. Your continued
support is appreciated.
Patti Rosenbloom reported on the National Circus Project which is sponsored by BOCES. This program is held during the Summer and is also available
during the school year teaching circus skills in Gym classes.
The meeting was adjourned at 8:05 PM.
Catherine F. Roth
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